Privacy Policy

What Categories of personal data do we collect?

​​

•               your Identity (your full name, previous names, evidence of change of name);

gender, date of birth and marital status);

•               evidence of your right to work which may include a photograph, nationality, place of birth, driving license, etc. (in accordance with legal requirements);

•               contact details including your email, home address and phone numbers so that we can contact you by email and text message;

•               bank account and social security details (so we can make payments to you and account for);

•               Payroll information such as: your national registry number, your address, your seniority, your marital status, your bank account number, your family composition, your date of birth, your phone number, your email address

•               your job search criteria, preferences and expectations;

•               your qualifications, skills, experience and training;

•               current remuneration and other benefits;

•               details of employment and/or educational referees;

•               The name of an emergency contact person;

•               details of disabilities (where provided by you and if it is relevant);

•               other information contained in your CV or that you choose to provide to us;

•               technical data including internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website. We may also receive technical data

•               about you if you visit other websites employing our cookies. Please see our Cookies Policy for further details;

•               profile data including your username and password, your interests, preferences, feedback and customer survey responses;

•               usage data including information about how you use our website and services;

•               marketing and communications data including your marketing and communication preferences.

•               A criminal record extract may also be requested if the position for which you are applying is included in the list for which this is required by law.​​

​

​​

Why do we collect and need to process your personal data?

​

VJP SERVICES need to collect and process your personal data to have a complete view of your current employment (in any form with) and/or education. In order to provide you with job search services, our recruitment consultants will send you new jobs offers that are relevant to your job search preferences. Furthermore, to be able to communicate with potentially interested employers

We inform that photos and videos may be collected and processed to use them for internal communication and/or training and/or publication on VJP SERVICES pages on social media, with your explicit consent as a legal basis.

Furthermore, VJP SERVICES need to process your personal data to forward your CV or other relevant information to one or more potentially interested employers.

VJP SERVICES has the right to carrying out reference checks on previous employers

The processing of your personal data does not include profiling and you will not be subject to automated decisions by us either.​

​

​​

For how long personal data be processed?

​

VJP SERVICES is a recruitment agency and the main goal of our company is to guide you throughout your career.

Therefore, VJP SERVICES will retain the personal data of candidates, temporary employees and external consultants for a minimum of 10 years after the last contact or consent given by the candidate. At the end of this period, VJP SERVICES will contact you to ask if you wish to be kept in the database for a longer period to be contacted again to guide you throughout your career. In all cases, your personal data will be retained in accordance with specific national legislation of protection of the data as well as any limitation periods that require us to retain your personal data for a longer period, for example to defend against legal action ...​

​

​

Your rights to ensure the protection of my personal data?

​

Right to access and inspection:​

You have the right to access your personal data at any time.

• Right to rectification

• Right of deletion

• Right of restriction

• Right of objection

• Right of data transfer

• Right of withdraw of consent

​

Compliance:​

You can always contact VJP SERVICES’s personnel administration at the email address contact@bediopartners.com in case you have further questions or doubts.

​

If you want to submit a complaint :

Data Protection Authority

Rue de la Presse 35, 1000 Bruxelles Tél. : +32 (0)2 274 48 00

Fax : +32 (0)2 274 48 35

E-mail : contact@apd-gba.be

URL : https://www.dataprotectionauthority.be

This is without prejudice to a remedy before a civil court.

If you should suffer damage because of the processing of your personal data, you can make a claim for compensation.​

​​

​

Who receives my personal data (transmission to third parties) ?

​

Some of the personal data that we process from you may be transmitted to third parties. It concerns the following data:

•               Payroll information is passed on to the VJP SERVICES social secretariat on the one hand for carrying out our payroll administration and on the other hand to the competent government authorities within the framework of our legal obligations

•               Passing on to VJP SERVICES providers for the granting of meal vouchers and/or eco vouchers.

•               Passing on to VJP SERVICES cloud providers for performance registration and management of your holiday requests and absences as a temporary or seconded employee.

•               Passing on to VJP SERVICES work accident insurer.

•               Passing on to the external services for prevention and protection (Belgium) if you work as a temporary worker and medical examination is required.

•               Passing on data to your health insurance fund so that your medical file is in order.

•               Passing on to the child benefit fund of VJP SERVICES

•               Onward transmission to Unified Post (Belgium) for the electronic signing of employment contracts of VJP SERVICES.

•               Passing on to bailiffs, credit or banking institutions, debt mediators, etc. in case of salary transfer, wage attachment, wage remittance, maintenance money.

•               Counselors if you are involved in legal proceedings.

​

Some third parties process personal data on behalf of our organization to perform a certain task. We conclude processing agreements with all these organizations, which act as processors, and make every effort to ensure that they adequately protect your personal data.

 

Your personal data will not be sold, rented, distributed or otherwise made commercially available to third parties, except as described above or with your prior consent.

 

When organizing events, we may pass on your personal data (such as surname and first name) to external parties who organize the events, purely for organizational reasons and in the context of safety.

 

Your personal file may also be passed on to the audit office for carrying out an audit in the context of obtaining/maintaining the quality label of the professional federation.

 

In rare cases, we may have to disclose your personal data in response to a court order or to comply with other mandatory laws or regulations.

 

​​

Security and confidentiality

​

VJP SERVICES have put in place appropriate security measures to prevent and avoid the destruction, loss, falsification, alteration, accidentally lost, access by unauthorized persons or accidental notification to third parties of collected personal data as well as any other unauthorized processing of these data.

 

If, under the control of VJP SERVICES, your personal data is nevertheless compromised by an information security breach, VJP SERVICES will take immediate steps to identify the cause of the breach and act with appropriate corrective measures. If necessary, VJP SERVICES will also notify the data protection authority about this incident in accordance with the applicable legislation.

 

VJP SERVICES may change this privacy policy at any time. In case of future changes to our privacy policy, VJP SERVICES will make sure always aware of the personal data that is collected by us.